Ways To Ensure Your Business Is Connected During The COVID-19 Pandemic
If you’re looking for ways to keep your business connected during the COVID-19 pandemic but you don’t know where to begin then don’t worry, you have definitely come to the right place. Whether you’re a new business or you’ve been operating for years, you need to ensure you’re doing all that you can to keep everyone connected during this time. While it may be overwhelming at first, there are lots of tips and tricks you can pick up to ensure you’re doing exactly that. From providing a comfortable working solution to using cloud applications to keep work online, the more you’re doing to communicate the better. With that in mind, here are a number of ways to ensure your business is staying connected during the COVID-19 pandemic:
Provide Comfortable Work From Home Solutions
One of the most important things you need to do when it comes to ensuring strong communication with your team during the COVID-19 pandemic. Not only will their lives have been uprooted personally but having to make a lot of changes professionally will also prove to be difficult for your team members. While there is not a lot you can do about it, there are a lot of things you can do to ensure you’re supporting your team.
First of all, ensuring they have all the equipment they need to work from home is essential. From a computer and phone to a comfortable chair and sturdy desk, they need to feel reassured that you’re ding all that you can to support them.
Once they have everything they need, you can start to speak to them to find out what they need to make the rest of their working day easy. Whether that’s a particular piece of software or a flexible working pattern, you need to be as accommodating as you possibly can. For a guide to working from home during the pandemic, you can visit this site here.
Keep Up To Date On A Day-To-Day Basis Using Programmes Like Slack
Now that you’re not in an office where you can easily ask each other questions, there is definitely a need for a substitute. While it’s not exactly the same, programmes like slack provide a tool where you can easily speak to people without the need for an email. As a group messaging platform with an ability to create both channels and private chats, you can talk with the people that you need to as and when required. If needed, you also have the option to video call, although there are better platforms for that.
Manage Your Team Using Trello, Asana Or Autotask
As well as keeping up to date with everyone using programmes like Slack, project management systems are also a great way to ensure everyone is still able to complete their workload. Whether you used these before you moved to a work from home system or they’re a new instalment as a way to keep on top of everything, you will soon start to notice a difference with productivity when everyone knows exactly what they’re doing and when.
From using Trello to keep track of tasks or Asana to assign jobs to specific people, there are lots of great programmes that will ensure your team are communicating in a way that will allow them to work efficiently. For a guide to using Asana, you can visit this site here.
If you don’t want to use a project management system, you need to ensure your team members are able to stay on track when they’re not in the office. For some, it’s hard to find the motivation to work when they’re in a place they usually associate with relaxation.
Use Cloud Applications To Keep File Sharing Online
If you’re not able to connect to your server while everyone is working from home, you may want to consider using other cloud applications to help keep file sharing simple.
Not only will using cloud based software allow you to have much more storage space for your employees, but it is a lot safer and secure than the alternative options. If an employees system was every to go down, for example, they will be able to recover any files they have saved simply be reinstalling the cloud software they were previously using. Without easy access to an IT team, this is going to be vital for a lot of businesses that are now working from home.
Consider The Phone Service You’re Using While Employees Work From Home
Another important thing to consider is the phone service you’re currently using. Although you will have had one set up at work, you may need to change things a little now you’re working from different locations. If having a strong communication system that relies on a phone system is important to you as a business, this is definitely something you should consider a priority.
If you’re unsure on how to do this, you may want to speak to your internal IT team or to sip trunking service providers.
Use Programs Like Zoom And Skype To Hold Meetings
Finally, you need to ensure you’re still having regular meetings with your team. Whether they’re meetings to catch up on what you’re doing or simply a casual get together to keep the social aspect of work, it’s important you’re staying in touch with regular meetings.
Depending on the program you prefer to use as a business, things like Zoom and Skype are great for holding large-scale meetings. While each come with their limitations, they’re still the perfect solution for businesses that have had to make some major changes this year as a result of the pandemic.
If you’re unsure on which platform is best for your business, you may want to consider testing a couple of them out over the course of a few weeks. Most a free to use, so you won’t have to invest in anything you don’t plan on using long-term.
With lots of great tips and tricks to bear in mind, you can be sure you’re doing all that you can to keep your team in touch during this difficult time. What else could you do? Did we miss any important points off of the list? Let us know your thoughts and ideas in the comments section below.