Politics and Business

Strategies that will Help you to Keep your Small Business Organized

By  | 

If you want to try and find ways to grow your business this year, and beyond, then you need to get started as soon as you can. If you want to experience massive growth then organisation is key. Want to find out more? Then simply take a look below.

Manage your Office Space

If you want to get started, then you have to make sure that your physical surroundings are both neat and organised. This ensures that you can easily perform at your highest level. To start with, you have to make sure that every single one of your items has its own specific place. It’s fine for you to have a pile of papers on your desk, as long as it is there intentionally and has a place. Paperwork tends to consume a lot of time and even more resources. If you want to help yourself, then you may want to think about storing any paperwork offsite. You can also learn about document management from DocuWare if you want to take things to that next level.

Invest in Customer Support

Your loyal customers really are at the heart of every business out there. Your customers will take up a lot of your time and your resources too, so you have to make sure that you keep them happy. If you want to make sure that you are reaching them properly, then it’s helpful to use programs such as Groove. The best thing about this is that it helps you to manage any customer tickets that you get efficiently, and you can also track everything properly. Be careful here though because it is a very bad idea for you to automate your relationships. You still need to make sure that you are giving your customers the time of day, and you need to make sure that you are fully supporting them on a personal level. Of course, as with everything, finding the right balance is key.

Plan out your Social Media Campaigns

If you are running a social media marketing campaign but are on a budget, then it’s vital that you try and reduce the amount of time you waste. Instead of publishing posts every couple of hours, you need to try and schedule things as much as possible beforehand. If you do this, then you will be able to save so many hours and you may even find that your productivity and your efficiency improve too.

Manage your Expenses

If you have been running your business for quite some time, then you will understand how frustrating it can be for you to try and manage all of your expenses. It may be that you find it difficult to stay up to date with your taxes and you might also find it hard to try and make sure that your finances are in order too. If you want to do something about this, then you have to track every purchase or transaction you make, weekly. It’s very easy for you to use software to do this and when you use some kind of accounting software, you will soon find that you no longer have to worry about your expenses.

Go Paperless

If you really want to reduce the clutter that you have lying around your business, then it is very helpful for you to try and reduce as much as possible. You can also try and go paperless. If you can go paperless and make everything in a digital format, then this will help you out far more than you realise. You may even find that you don’t need to worry about keeping track of thousands of files at once so make sure that you keep that in mind.

Organise all of your Passwords

If you are like most other people, then you will probably have a system for managing your passwords. You may find that you use the same password for different websites, or you forget all of the passwords you use for your sites. If you fall into either category, then now is the time for you to make a change. You need to instead, use a third-party app to manage all of your passwords. When you do this, you will soon find that you are able to track everything without having to worry about putting your security at risk. The great thing about using a third-party app is that you can access any password you want without having to store them on a piece of paper. The app can also bring up passwords automatically for you, so you can use a combination of letters, numbers and symbols without having to remember it. This will make your systems way more secure and it may even safeguard you against any criminal activity.

Improve your Workspace

If you are hoping to make a lot of progress with your company then you have to make sure that you create a working environment that supports your true vision. There are a few techniques that you can use to try and get more out of your workspace. You can try and add plants to your office, and you can also introduce a standing desk. You can also clean up your cables. When you do this, you will soon find that it is more than possible for you to boost your productivity by 15%. These techniques will help you to stay energised and it will also help you with some of the distractions that arise from having a very cluttered workspace. This will only take a few minutes to do, but at the end of the day, it could help you to stay energised and it will work wonders for your productivity.

Keep Notes in the Cloud

If you happen to write notes, then make sure that you do it in the cloud. If you keep your client information on scraps of paper then now is the time for you to start getting more organised. If you want to make a huge difference here, then try and use Evernote or another note-keeping program. If you want to get the best result then you have to make sure that you implement it across your company. If you want to make sure that your cloud is working as good as it could then you need to use it for everything. If you store some things in the cloud and others elsewhere then this won’t be doing you any favours. You may even find that you end up losing notes from time to time and this will compromise the overall efficiency of your work.

Keep your Desktop Organised

Your physical desk should be clean and organised, as mentioned above. That being said, it’s also super important that you keep your digital desktop organised as well. A good rule of thumb is, if you cannot see your desktop background then you need to try and reduce the amount of stuff you have on there. When you have cleared up your main screen, it’s then helpful for you to try and work through your downloaded files. You can then remove any links in there, that you might not be using. When you do this, you will soon find that it is easier than ever for you to stay on top of everything. If you can, you should also try and clear out your trash so that you can free up your hard drive space.

Invest in Scheduling Software

If you often find that you have a lot of video chats, meetings or other scheduled events, then you need to find a way that you can manage all of this properly. If you don’t then you may find that you end up struggling in the long run. If you tend to struggle to manage your inbox properly then you can try Gmail’s inbox. When you do start using this, you will soon see that all of your emails are bundled together into categories. This makes it easier than ever for you to see your purchase receipts, your email updates, your apps and more. You can also see your work emails and your personal emails separately too, and this is a major bonus. If you skim through the less important emails and spend more time on the ones that really matter, then you can work through things much faster. This is easily one of the many ways you can save time in the day so make sure that you keep this in mind.

Of course, there really are so many ways that you can rocket the potential of your business and if you follow this guide to organising everything then you’ll soon find that you can make the most out of your company and the way that you do things. You may even find that you can make even more profit and that you can also give your customers more satisfaction. If you need even more help being organised, then remember that delegating non-essential core tasks is always an option that can be explored.



You must be logged in to post a comment Login

Leave a Reply