How to Choose Your Wedding Venue
The venue is one of the most important aspects of the entire wedding because it sets the overall tone of the day. Having an idea of a dream venue can help exacerbate this, as the bride and groom get to choose firsthand what kind of tone they want to give off on their big day.
Not only does the venue help set the tone, but it also impacts photos, guest experience, and dining experience for everyone invited. Choosing the right wedding venue can be challenging for some couples, but it doesn’t have to be. The best way to find the perfect match is to hire a planner, think about capacity and budget, and know your priorities before jumping in headfirst.
Find a Planner
The first step to choosing the perfect wedding venue is to find a planner. Finding a wedding planner before you start looking at spaces will inevitably take some of the stress away. However, the best thing about a planner is that they know how venues work.
Planners are extremely familiar with space, layout, and the time it takes to transform said space. They also come with a large network of industry professionals that can help you transform the space as efficiently as possible. If you have a specific vision in mind, talk to a planner who understands this vision, and they will know exactly how to execute the idea in your chosen timeframe.
Another important aspect of choosing a wedding venue is size capacity. Before you even start looking, it’s critical to have a rough idea of how many people are on the guest list. Venues usually have a max capacity, so you need this information when booking to figure out if it’s right for you and your guests.
For example, you wouldn’t want to book a venue with a max capacity of 500 people when you only have 250 people on the guest list. This would create an awkward amount of space. Not to mention, you would be paying the price for the emptiness. Make sure you also know if there’s parking available for all guests and if there is a curfew for the venue, so you can celebrate all night long.
Before you even start to bring your dream venue to life, it’s crucial to create a budget. Budgeting is key because it will stop you from overbuying. When planning for a wedding, you need to factor in several other costs outside of the venue, like food and drink requirements or tables and chairs.
Wedding dresses are another aspect brides should prioritize in their budgets, as this is one of the most important aspects to the bride. Finding a dress often takes just as much priority as finding a venue. The bride and groom should come up with an entire wedding budget before touring, as this is the easiest way to plan the wedding.
Know Your Priorities
Getting your priorities in check before choosing a venue will make your life a lot easier. For example, some couples want a place to get ready at the venue, so sometimes a hotel or resort is the place to book. Having a few non-negotiables to narrow down the options is always best. This will ensure the planning goes as smoothly as possible, with little to no time-wasting.
It’s also important to consider whether you want the venue outside or inside. However, if you do have a dream venue in mind, it’s best to book as early as possible. Venues tend to get booked out quicker than you may think, so prioritize that first.
Couples should tour multiple venues to compare amenities and pricing. While touring each venue, it’s important to ask questions for additional information.
Some good questions you can ask include:
- How much is the deposit?
- What is the venue capacity?
- Is my date of choice available?
- Is the site handicap accessible?
- Do you have a food/beverage minimum?
These general questions are a great starting point, so make sure to jot some down before going to your appointments.
Choosing a Venue is Simple
Choosing the right venue for your big day is simple if you follow steps to plan and execute accordingly. Writing up an overall plan and budget, then prioritizing from there is the best way to choose your dream venue. Knowing your guest list and what questions to ask will make life so much easier and will help you enjoy the wedding process.